By default when you capture a workflow, it is saved in your Drafts folder. You must move it to the Team Library to share it publicly or with Workspace members.
1. From the Tango in your Drafts Library, Click on Share & export
2. Click on Continue
3. Once you move it to the Team Library, if you are in a Free Workspace, the Tango permissions will automatically change to Anyone with the link.
If the workflow is set to Anyone with the link, you can copy the link. Simply click the button in the bottom-right corner to copy a URL for the Tango. You can then paste the link into a chat platform, email, or support site.
Tango's workflow links are public by default, but they are not indexable or discoverable by search engines. Anyone with the link can view the Tango in their browser without needing a Tango account.
When copying and sharing the link, make sure you are sharing it with users who should have access. See the next section to learn how to change the privacy settings on your Tango.
Pro and Enterprise users have more workflow and folder permission controls, as explained in this article.
If you'd like to further manage workflow privacy, you can change that selection to "only invited users" and then Share via email. Enter a user's email address, then click Share.
Viewers will receive an email notifying them that they have a Tango waiting for them. For Pro and Enterprise users, this also allows you to control which members can see or edit your Tango within your Workspace.
Please note that if privacy is set to "Only Workspace members can access", anyone invited must have a Tango account to be verified to view or Edit the Tango.
It's also easy to Embed a Tango into your favorite knowledge base. Select where you want to embed the Tango, and we'll make sure the format is optimized for that platform.
If you don't see your preferred platform listed, select "Any other platform".
For more information, see the How to use Embeds article, which is also linked in the Share & Export Modal.
Last but not least, you can click on Export to share a static version of your Tango with others.
After clicking "Export", select which method you'd prefer to export the Tango.
Note: Sharing modes in this tab will copy/export the existing version of the Tango. Any changes made after you copy will not be reflected.
Copying the HTML to your clipboard is compatible with almost every other knowledge base platform we've encountered with the exception of Google Slide and Microsoft PPT.
Click on Copy or Download to Copy HTML (formerly Magic Copy), Copy Markdown, or Download a PDF version of your Tango.
Copy Markdown and PDF download are available on Pro and Enterprise plans.
Note: Sharing modes in this tab will copy/export the existing version of the Tango. Any changes made after you copy will not be reflected.
Created with Tango.ai